Job Descriptions

Accountant/Bookkeeper


Reports to: Chief Operations Officer
Department: Business Services

Purpose Statement
The job of the accountant is to provide general support to the accounting functions including payroll, accounts payable, accounts receivable and general ledger as well as other duties as assigned. 

Essential Functions

  • Provide assistance to Payroll for twice monthly district payroll.
  • Assist in the reconciliation of insurance and benefit statements to payroll distribution.
  • Prepare, enter and record disbursement of district funds.
  • Classify, record and summarize financial data to compile and keep financial records.
  • Check amounts, postings and documents for correct entry, accuracy, correct coding and budget availability.
  • Prepare bank deposits by compiling data, verifying and balancing receipts, and making deposits of receipts.
  • Reconcile bank statements and other accounting function reconciliations.
  • Assists with preparation and completion of annual audit.
  • Performs other fiscal duties as assigned.
  • Professionally represents the district in interactions with parents, community and staff.
  • Comply with applicable district, state, and federal laws and regulations.
  • Attends work as scheduled.

Qualifications
Education:  Bachelor’s in Accounting or Business related field preferred
Experience:  Minimum of two years of professional work experience

Skills, Knowledge, and Abilities

  • SKILLS are required to perform multiple, technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: analytical skills, strong mathematical skills, reasoning skills, computer skills, interpersonal skills, preparing and maintaining accurate records, quality customer service skills, using pertinent software applications, verbal and written communication skills, diplomacy skills, presentation skills, collaborative skills, and strong organizational skills.
  • KNOWLEDGE is required to perform advanced math; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific knowledge required to satisfactorily perform the functions of the job includes: pertinent codes, policies, regulations and/or laws, accounting rules .
  • ABILITY is required to work in an office environment in an open, shared work area using job-related equipment. Ability to analyze and interpret financial data, Flexibility is required to work with others in a wide variety of circumstances; analyze data utilizing defined but different processes, and operate equipment using standardized methods. Ability to work with data of varied types and/or purposes, and utilize job-related equipment. In working with others, independent problem solving is required to analyze issues and create action plans. Problem-solving with data requires analysis based on organizational objectives, and problem-solving with equipment is limited to moderate.

Other
Supervisory Responsibility:  None
Equipment Used:  Personal computer, printer, copier, calculator
Salary Schedule:  Full-time position, S-6

Attendance Teacher

Position Title:  Attendance Teacher

JOB GOALS:

  • To promote the best attendance possible in the Tullahoma City School System.
  • To define the problems creating absenteeism and the
  • to assist the pupil, home, and school in correcting or adjusting to these problems.
  • To maintain records and reports of school enrollment and attendance as may be required.

REPORTS TO: Director of Personnel
SUPERVISES: Adult Basic Education Program

DUTIES:

  1. To enforce the compulsory attendance laws of the state including the mailing of legal notices, signing of petitions
  2. or warrants and attending all court cases.
  3. Visit each school daily and check attendance report.
  4. Make home visits and counsel with parents and students as needed.
  5. To attempt to locate the truant child.
  6. File copies of legal notices and keep records on all court cases.
  7. Work with civic, church, welfare, and community organizations to secure medical assistance, shoes, clothing, or other help as may be necessary for students to attend school.
  8. Contact and visit the non-enrolled school age child.
  9. Counsel with school age dropouts in an effort to help them take advantage of educational opportunities.
  10. Contact homebound teacher for pupils who are unable to attend regular school.
  11. Monitor the moving and transferring of students in and out of school zones.11. Keep a current file of names and addresses of all students enrolled in the school system.
  12. Keep pupil locator map updated.
  13. Work with each school to ensure that attendance reports are properly completed.
  14. Obtain monthly reports from each school; compile and distribute these reports to the state office.
  15. Keep monthly reports on out-of-city and out-of-county pupils and assist in identifying tuition students.
  16. Make monthly attendance figures and data available to the food service director and any other school personnel having need for such information.
  17. Make the annual Parent-Pupil Survey as required for federal funds. This includes organizing the format of the card, having the cards printed, distributing and collecting the cards from the schools and classifying and filing the cards as instructed by federal auditors.
  18. Fill out system's application forms under PL-874.
  19. Maintain tuition records. Send statements and collect tuition payments.
  20. Compile Director of Schools's Annual Statistical Report.
  21. Conduct school census as required by law.
  22. Compile other data and reports as may be requested by the Director of Schools or the director of personnel.
  23. Supervise the Adult Basic Education Program.
  24. Performs other duties as may be assigned by the Director of Schools.

QUALIFICATIONS:
Education:  Minimum of Bachelor's degree.
Experience:  Minimum five years classroom experience.
Certification:  Tennessee professional license with endorsement as attendance teacher.
Salary:  Teacher index plus state system-wide increment plus 10 days plus 10% supplement.

Attendance Secretary

Position Title:  Attendance Secretary

Position Grade: S-3
Reports To:  Principal
FLSA:  Non-Exempt

 

POSITION SUMMARY:
To maintain student attendance records using computer-based state attendance program; establish and maintain a computerized record for each student; maintain records by changing, adding, or deleting information; input absences or tardies daily; signs students in or out during the day; phones parents to verify absences, transfer data daily onto a back-up disk; and perform general secretarial or receptionist activities as required.
 

EDUCATION AND EXPERIENCE:

  • High school diploma or equivalent required with post secondary courses in office practices, office machines, and computer operations preferred.
  • Office practice and computer experience preferred.

QUALIFICATIONS:

  • Perform duties under general supervision requiring the ability to utilize initiative and good judgment in the scheduling of work, inputting data in a timely manner, and maintaining accurate records.
  • Must have an ability to deal with a variety of persons and situations requiring a high degree of courtesy and tact.  Considerable attention to detail and accuracy is required. Must be able to handle volume of work and meet deadlines. Must be able to cooperate with teachers and principal.

Must have the following abilities:

  • To understand instructions and underlying principles.
  • To reason and make good judgments.
  • To understand meanings of words and ideas.
  • To perform arithmetic operations quickly and accurately.
  • To perceive pertinent detail in verbal or tabular material
  • To coordinate eyes and hands or fingers rapidly and accurately U in making precise movements with speed.
  • To move the fingers and manipulate small objects with the fingers rapidly and accurately.
  • To move the hands easily and skillfully.
  • To perceive or recognize similarities or differences in colors, or in shades or other values of the same color.

ESSENTIAL FUNCTIONS:

  1. Maintains student attendance records using computer-based state attendance program; establishes a record for each student from student data sheet; inputs student information into computer.
  2. Makes changes to student's computerized attendance record when necessary; adds new students, deletes withdrawing students as necessary.
  3. Maintains attendance records daily from teacher absentee lists, codes student records appropriately; adjusts student records according to previous day's sign-in or sign-out lists.
  4. Sets program annually to correspond to school calendar.
  5. Signs students in and out during the day; checks in tardy students, writes tardy slips to class; approves written excuses of students for extended absences.
  6. Phones parents of students who are absent to inform and verify student's absences.
  7. Coordinates homework assignments from teachers to students who are absent for extended periods of time.
  8. Provides teachers with attendance forms on a timely basis to be completed daily for attendance records.
  9. Transfers data daily onto back-up diskette; transfers data to attendance supervisor for twenty day reports.
  10. Administers first aid to ill or injured students when necessary; monitors students in clinic; phones parents to pick up student at school if injury or illness requires.
  11. Performs general secretarial or receptionist activities of typing, answering phone, and receiving visitors, students or staff in the office.

OTHER RESPONSIBILITIES:
Assumes other special activities and/or responsibilities as assigned by principal or Director of Schools.

PHYSICAL DEMANDS:
This position requires lifting of objects that may exceed 20 pounds with frequent lifting and/or carrying of objects that weigh 10 pounds or more. Other physical demands that may be required
are:

  1. Lifting, carrying, pushing, and/or pulling.
  2. Climbing and/or balancing.
  3. Stooping, kneeling, crouching, and/or crawling.
  4. Reaching, handling, and/or feeling.
  5. Talking and/or hearing.
  6. Seeing.

THE ABOVE JOB DESCRIPTION IS NOT TO BE CONSTRUED AS A COMPLETE LISTING OF THE
ASSIGNMENTS THAT MAY BE GIVEN TO ANY EMPLOYEE, NOR ARE SUCH ASSIGNMENTS
RESTRICTED TO THOSE PRECISELY LISTED IN THE DESCRIPTION.

Bookkeeper/Vocational Secretary - THS

Position Grade:  S-6
Reports To: Principal
FLSA: Non-exempt

POSITION SUMMARY:
To perform bookkeeping activities for school, vocational funds, and athletic department; coordinate annual school wide fund-raising project; enroll students into voluntary school insurance program and assist with claims; prepare student schedule cards and report cards; coordinate senior graduation ceremony; type miscellaneous correspondence, forms, and reports; and serve as back-up to school secretary.

EDUCATION AND EXPERIENCE:

  • High school diploma or equivalent with post-secondary courses in office practices, bookkeeping, computer operations, and office machines preferred. Must be able to type and operate personal computer.
  • Three to four years secretarial/bookkeeping experience preferred.

QUALIFICATIONS:

  • Perform duties under general supervision requiring the ability to utilize initiative and good judgment in the scheduling of work, ensuring the accuracy of work, and in assisting students or teachers with problems.
  • Must have an ability to deal with a variety of persons and situations requiring a high degree of courtesy and tact. Considerable attention to detail and accuracy is required. Must be able to handle volume of work and meet deadlines. Must be willing to assume responsibility. Must be able to cooperate with teachers, students and administration.
  • Must be able to maintain confidentiality of information associated with position.
  • Must have the following abilities:
  1. To understand instructions and underlying principles.
  2. To reason and make good judgments.
  3. To understand meanings of words and ideas.
  4. To perform arithmetic operations quickly and accurately.
  5. To perceive pertinent detail in verbal or tabular material
  6. To coordinate eyes and hands or fingers rapidly and accurately in making precise movements with speed.
  7. To move the fingers and manipulate small objects with the fingers rapidly and accurately.
  8. To move the hands easily and skillfully.
  9. To perceive or recognize similarities or differences in colors, or in shades or other values of the same color.

ESSENTIAL FUNCTIONS;

  1. Performs bookkeeping activities for school by typing purchase orders; receipting all monies received; preparing bank deposits, maintaining a journal of revenues and disbursements; writing checks; and preparing monthly balance sheet, cash balance, year-to-date income and disbursements for Board meeting; maintains separate accounts for each club or organization, and for each type of fund, restricted or general.
  2. Assists in the purchasing of vocational materials by typing purchase orders, receiving appropriate approval for orders, mailing orders, and receiving and distributing materials.
  3. Performs bookkeeping activities for vocational funds by setting up books for each fund, posting transactions, and carrying a current cash balance; informs appropriate staff of fund balance; and prepares an outstanding purchase order report monthly.
  4. Coordinates the annual school-wide fund raising project; receives monies from sales, receipts and deposits in bank.
  5. Works with principal in the allocation of money earned through fund raiser to be disbursed to appropriate accounts.
  6. For magazine sales fund raiser, completes master order form, calculates percentage of total sales that is earned by school, and sends order to magazine sales representative.
  7. Assists the athletic director by typing reserved seat tickets; mailing rosters, tickets, and schedules for out-of-town games, and schedules bus transportation for athletes.
  8. Maintains athletic department account by setting up books each year, posting transactions, and maintaining a cash-on-hand balance report.
  9. Enrolls students into voluntary student insurance program by receiving completed enrollment forms and premium payment, receipting money, and mailing to insurance carrier.
  10. Assists students in filing insurance claims for student insurance; receives explanation of benefits, and maintains a file on all claims.
  11. Generates computer print-out card for each schedule.
  12. Prepares report cards by entering grades into computer, generating grade rosters for teachers to verify, and generating report cards; separates card according to appropriate homeroom and gives to teacher; makes corrections and enters changes for incompletes.
  13. Coordinates senior graduation; makes senior trip arrangements and accommodations, makes arrangements for sound equipment, and has program printed.
  14. Generates various reports as requested including class rankings, teacher grade distribution reports, or class rolls.
  15. Prepares and maintains a current directory file of all personnel assigned to the school.
  16. Performs secretarial duties for the principal where accuracy and trust are important and knowledge of the school and school system are essential.
  17. Types miscellaneous correspondence, forms, and reports as directed.

OTHER RESPONSIBILITIES
Assumes other special activities and/or responsibilities as assigned by the director of instruction or Director of Schools.

 PHYSICAL DEMANDS:
This position requires lifting of objects that may exceed 20 pounds with frequent lifting and/or carrying of objects that weigh 10 pounds or more. Other physical demands that may be required are:

  1. Lifting, carrying, pushing, and/or pulling.
  2. Climbing and/or balancing.
  3. Stooping, kneeling, crouching, and/or crawling.
  4. Reaching, handling, and/or feeling.
  5. Talking and/or hearing.
  6. Seeing.

THE ABOVE JOB DESCRIPTION IS NOT TO BE CONSTRUED AS A COMPLETE LISTING OF THE
ASSIGNMENTS THAT MAY BE GIVEN TO ANY EMPLOYEE, NOR ARE SUCH ASSIGNMENTS
RESTRICTED TO THOSE PRECISELY LISTED IN THE DESCRIPTION.

Coordinated School Health Coordinator

Position Title:  Coordinated School Health Coordinator

Department:  Coordinated School Health
Status:  11 Month Full Time Employee
Hours:  8:00 a.m. - 3:30 p.m., plus after-school meetings and events
Schedule:   Follows the School Calendar plus two weeks before and after teacher's schedule. 
Location:  Base is CSH Office, Travels within Tullahoma, Coffee County, within State of Tennessee (out of state travel is possible).

Supervision:  Under the direct supervision of Tullahoma City School District; funded through competitive contract with Tennessee Department of Education (TCA 49-1-1002).

Required Education and Experience:

  • Bachelor's degree, (Master's preferred) in education, public health, family and consumer sciences, nursing, behavioral science, physical education, counseling or other health-related field
  • 3-5 years experience in education, non-profit agencies that work with children, adolescents, families, healthcare or health promotion
  • Ability to assess health and safety needs of students, families, and school employees
  • Knowledge of basic principals of research, statistics, data collection, and analysis
  • Ability to communicate effectively both verbally and in writing
  • Significant computer skills

Reports to:  Director of Schools

Responsibilities:

  • Ensure compliance with state standards and guidelines, scope of services and all other requirements of Coordinated School Health grant
  • Plan, coordinate, implement and evaluate Coordinated School Health for the Tullahoma City school district.
  • Obtain support as needed from Tennessee Department of Education's Office of Coordinated School Health.
  • Collaborate with all school staff for the promotion of student and staff health and improved academic outcomes
  • Schedule Coordinated School Health professional development opportunities for all employees as needed
  • Assist schools in the development and expansion of Healthy School Teams, Staff Coordinating School Health Council and School Health Advisory Committee
  • Use the School Health Index to determine school health priorities
  • Establish and coordinate efforts among community partners and organizations for the delivery of Coordinated School Health programs
  • Maintain budget for Coordinated School Health
  • Attend conferences and meetings as required by the Tennessee Department of Education
  • Submit paperwork for reimbursement from the Tennessee Department of Education within the designated time frame.
  • Submit all required reports for the Tennessee Department of Education
  • Data collection and submission of annual evaluation material for East Tennessee State University
  • Overseeing the administration of the Youth Risk Behavior Survey as required by the Tennessee Department of Education
  • Submit annual grant reapplication to the Tennessee Department of Education
  • Ensure participation by all schools in the school district within 5 years of receipt of initial grant funding
  • Seek additional external funding and in-kind support for Coordinated School Health

PHYSICAL DEMANDS

This job may require lifting or carrying objects that exceed 10 lbs. Other physical demands that may be required are, but not limited to, the following:

  • Driving
  • Talking
  • Kneeling
  • Seeing
  • Lecturing

PERSONAL TRAITS

  • Must be adaptable to perform a variety of duties, often changing from one task to another of a different nature without the loss of efficiency or composure.
  • Must be enthusiastic
  • Must be able to initiate a task
  • Must be able to work independently without supervision.
  • Must have an outgoing personality

GENERAL SKILL REQUIREMENTS

  • Organizational skills
  • Public speaking skills
  • Ability to integrate and collaborate
  • Staff recruitment and management skills
  • Computer skills
  • Finance and budget skills

ADDITIONAL REQUIREMENTS

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be a complete list of responsibilities, duties and skills required of personnel so assigned.

Custodian

Position Title: Custodian

Position Grade:  H - 2
Reports To:  School Principal
FLSA:  Non-exempt

POSITION SUMMARY:
To unlock building and prepare it for school to  begin;  lock  building  in the  evening;  clean building interior, including bathrooms, classrooms, hallways, dining areas and  other;  clean building exterior and campus grounds; assist teachers by hanging classroom materials, moving furniture, and other; perform minor repair work; maintain bathroom supplies; empty  trash containers from classrooms and kitchens; and prepare school building during the summer for occupancy in the fall.

EDUCATION AND EXPERIENCE:

  • General knowledge equivalent to a high school education with reading and writing skills.
  • Six months to one year of experience in custodial activities preferred.

QUALIFICATIONS:

  • Must be able to perform duties under general supervision requiring some initiative in the carrying out of assignments.
  • Must be able to work cooperatively with the principal and teachers.
  • Must be able to perform repetitive tasks according to basic established procedures.
  • Must have the following abilities:
    • To understand instructions and underlying principles.
    • To reason and make good judgments.
    • To understand meanings of words and ideas, and to use them effectively.
    • To perform arithmetic operations quickly and accurately.
    • To perceive pertinent detail in verbal or tabular material.
    • To coordinate eyes and hands or fingers rapidly and accurately in making precise movements with speed.
    • To move the hands easily and skillfully.
    • To comprehend forms in space and understand relationships of plane and solid objects.
    • To make visual comparisons and discriminations and see slight differences in shapes and shadings of figures and widths and lengths of lines.
    • To move the hands and feet coordinately with each other in accordance with visual stimuli.

ESSENTIAL FUNCTIONS:

  1. Unlocks school buildings before students arrive; inspects building for problems or repairs that need to be corrected; notifies principal and maintenance of major problems.
  2. Locks school building in the evening; checks all doors and windows to see that they are secure.
  3. Cleans building interior as scheduled or assigned during school year by sweeping, scrubbing, dry mopping, wet mopping bathrooms, classroom, hallways, locker rooms, cafeterias, gymnasiums, auditoriums, theaters,  libraries,  or all other areas of the building.
  4. Cleans building exterior and grounds, cleans windows and walks, cleans litter from grounds.
  5. Maintains campus grounds by mowing lawn and trimming grass, shrubbery, and trees.
  6. Assists teachers as requested by moving furniture or equipment, lifting boxes, or hanging classroom materials  such as bulletin boards, maps, or pencil sharpeners.
  7. Performs minor repair work such as replacing ceiling tile, replacing light bulbs, rehanging bathroom sinks, touch-up painting, repairing furniture, unclogging commodes, sinks, or drains, and any other minor repairs as directed by the principal.
  8. Maintains and requisitions all cleaning supplies and equipment.
  9. Prepares building during the summer for occupancy  in the  fall by stripping, cleaning, and waxing floors, shampooing carpets, washing windows, cleaning blinds, desks, chairs, and lockers.
  10. Empties trash containers daily.
  11. Assists in the cafeteria at breakfast and/or lunch by cleaning spills, sweeping, mopping, or vacuuming eating area, and by cleaning tables and chairs.
  12. Prepares areas such as auditorium, gymnasium, theater, or library for special events by cleaning areas or arranging furniture; and cleans areas after such events.

OTHER RESPONSIBILITIES:

  1. Performs other work related duties or responsibilities as assigned by the principal or superintendent.

PHYSICAL DEMANDS:

This position requires lifting of objects that may exceed 50 pounds with frequent lifting and/or carrying of objects weighing up to 25 pounds. Other physical demands that may be required are:

  1. Lifting, carrying., pushing, and/or pulling.
  2. Climbing and/or balancing.
  3. Stooping, kneeling, crouching, and/or crawling.
  4. Reaching, handling, and/or feeling.
  5. Talking and/or hearing.
  6. Seeing.

THE ABOVE JOB DESCRIPTION IS NOT TO BE CONSTRUED AS A COMPLETE LISTING OF THE ASSIGNMENTS THAT MAY BE GIVEN TO ANY EMPLOYEE, NOR ARE SUCH ASSIGNMENTS RESTRICTED TO THOSE PRECISELY LISTED IN THE DESCRIPTION.

Director of Business Affairs

Position Title:  Director of  Business Affairs

Position Grade:  S - 10
Reports To :  Director of Schools
FLSA:  Exempt

POSITION SUMMARY:

To plan, coordinate, and control the school system's accounting and general financial services; maintain a complete and systematic set of accounting records and controls; prepare monthly, quarterly and annual financial statements of school system funds; develop and recommend financial policies, procedures and systems; prepare annual budget in conjunction with the Director of Schools; obtain property, casualty, and liability insurance protection; procure or coordinate the procurement of maintenance repair parts, supplies, equipment, systems, and outside services; oversee bid process, including the writing of bid specifications; supervises, directs, and oversees accounting personnel and maintenance personnel; and oversees transportation services of school system.

EDUCATION AND EXPERIENCE:

  • Bachelor's degree or equivalent in accounting, business administration, or finance preferred; advanced courses in financial management and related subjects beneficial.
  • Eight to ten years experience in business administration or related services preferred.

QUALIFICATIONS:

  • Perform duties under general supervision requiring the ability to utilize initiative and good judgment in the scheduling of work, ensuring the accuracy of work.
  • Considerable attention to detail and accuracy is required. Must be able to handle volume of work and meet deadlines. Must be able to cooperate with teachers and administration.
  • Must be able to maintain confidentiality of information associated with position.
  • Must have the following abilities:
  1. To understand instructions and underlying  principles.
  2. To reason and make good judgments.
  3. To understand meanings of words and ideas.
  4. To perform arithmetic operations quickly and accurately.
  5. To perceive pertinent detail in verbal or tabular material
  6. To coordinate eyes and hands or fingers rapidly and accurately
  7. in making precise movements with speed.
  8. To move the fingers and manipulate small objects with the fingers rapidly and accurately.
  9. To move the hands easily and skillfully.
  10. To perceive or recognize  similarities  or  differences  in colors, or in shades or other values of the same color.

ESSENTIAL FUNCTIONS:

  1. Plans, coordinates, and controls the school system's accounting and general financial services in achieving the overall financial goals of the school system; and insures compliance with overall plans, operating policies, and procedures.
  2. Maintains a complete and systematic set of accounting records and controls on financial transactions, reconciles accounts, makes accrual entries and prepares reports of various funds showing receipts, expenditures, payables and receivables, and other items pertinent to the operation of the school system.
  3. Prepares monthly, quarterly and annual financial statements of school system funds used  for management information and decision-making.
  4. Oversees and monitors financial status of the school system to insure adequate  cash flow to meet operating requirements and financial commitments; manages the school system's investments to obtain the highest possible yield, keeping abreast of the current cash position so excess cash can be put to the most profitable use.
  5. Develops and recommends financial policies, procedures, and systems in accordance with various governmental, financial, banking, and professional  regulations,  controls, precedents, and guidelines to keep the school system informed of operating results and in conformance with sound accounting practices and state regulations.
  6. Prepares the annual budget in conjunction with  the  Director  of  Schools;  monitors budget variances and reports major deviations to the Director of Schools for corrective action.
  7. Obtains cost effective and adequate property, casualty, and liability  insurance  protection for the school system.
  8. Supervises and directs the activities of accounting personnel engaged in the functions of general ledger accounting, accounts payable, payroll, and other related operations to include head bookkeeper and payroll secretary; insures that work  is performed  in  a timely, accurate, and efficient manner.
  9. Develops and establishes accounting operating policies and objectives which involve the automation of data and reporting activities; analyzes and implements new procedures or modifications; and develops controls and related procedures with the objectives of reducing costs, obtaining improved information, and detailed and timely reports.
  10. Procures or coordinates the procurement of maintenance repair parts, supplies, equipment, systems, and outside services essential to the operation of the school system, ensuring such purchases are of the required quality and quantity, at the most economical cost and of timely delivery.
  11. Oversees bid process by writing bid specifications for the purchase of buses, gym bleachers, custodial supplies, equipment,  and  other  items;  the performing  of  a project; or purchasing of a system such as communications or data processing; mailing specs for bids; and analyzes bids for best choice of bidder.
  12. Supervises and oversees maintenance department by meeting with maintenance supervisor twice daily to review work orders and major projects; receiving calls  from school principals concerning work orders and special project requests; and purchasing maintenance supplies, parts, and equipment.
  13. Oversees custodial personnel during summer months by directing activities and making work assignments.
  14. Oversees transportation services of school system by maintaining  vehicles  through direct maintenance and repair or contracted servicing, billing schools for mileage and keeping log of fuel usage.
  15. Keeps abreast of new developments in accounting and state reporting and funding through contacts with  educational  institutions,  state  authorities,  professional  societies, attendance at workshops and seminars, review  of  technical  papers,  textbooks, periodicals, newsletters, and other means.
  16. Exercises the customary functions of management, including selecting, hiring, training, assigning duties, appraising performance,  promoting,  transferring,  counseling, disciplining, and terminating employees in accordance  with school  system policies  and the needs of the department.

OTHER RESPONSIBILITIES:

Assumes other special activities and/or responsibilities as assigned by the Director of Schools.

PHYSICAL DEMANDS:

This position requires lifting of objects that may exceed 20 pounds with frequent lifting and/or carrying of objects that weigh 10 pounds or more. Other physical demands that may be required are:

  1.  Lifting, carrying, pushing, and/or pulling.
  2. Climbing and/or balancing.
  3. Stooping, kneeling, crouching, and/or crawling.
  4. Reaching, handling, and/or feeling.
  5. Talking and/or hearing.
  6. Seeing.

THE ABOVE JOB DESCRIPTION IS NOT TO BE CONSTRUED AS A COMPLETE LISTING OF THE ASSIGNMENTS THAT MAY BE GIVEN TO ANY EMPLOYEE, NOR ARE SUCH ASSIGNMENTS RESTRICTED TO THOSE PRECISELY LISTED IN THE DESCRIPTION.

Director of Schools

Position Title:  Director of Schools

JOB GOAL:  

To serve as the executive officer of the  Board  of Education.   To organize, administer, and manage the school system  in  accordance  with  policies  established by the Board of Education.  To have the authority and responsibility to accomplish  the  duties  assigned  within the  framework  of  the  policies  of the  Board  of Education, the rules and regulations of the State Department of Education, and the laws of the State of Tennessee.  To delegate duties and authority to his staff, but to maintain overall responsibility and accountability to the Board of Education

REPORTS TO:  Board of Education

SUPERVISES:  All certified and non-certified staff

DUTIES:

  1. To serve as executive officer to the Board of Education.
  2. To prepare the agenda for all regular and special meetings of the Board of Education.
  3. To serve in an advisory capacity to the Board of Education for the development of policies  relating  to  the  organization,  administration, and management of the school system.
  4. To develop administrative rules and regulations for operation of the school system  within  the  framework  of  board  policies  and  state laws, rules and regulations.
  5. To prepare the annual operational budget for board consideration and approval.
  6. To recommend appropriate staffing and supportive services for effective operation of the school program.
  7. To make pertinent reports to the Board of Education, the State Department of Education and to such other official agencies as required by law.
  8. To identify and develop short- and long-range program and staff needs, and to develop goals and objectives for the continuous improvement of the instructional program and staff of the school system.
  9. To promote improvement of instruction through program and staff evaluation and development of programs.
  10. to interpret school district  policy  and  administrative  regulations  as they relate to the over-all school program.
  11. To  maintain liaison, as  appropriate, with the Mayor and Aldermen, the State Department of Education, the state legislature, accrediting agencies, institutions of higher education, professional  organizations, PTA,  PTO,  Parent Advisory Council and other citizen groups.
  12. To promote staff, parent, and student involvement in decision making.
  13. To serve as the direct liaison between the staff and the Board of Education for matters relating to  administration  and  management  of the school system.
  14. To represent the school system before the public, and maintain, through cooperative leadership, both within and without the schools, such a program of publicity and public relations as may keep the public informed as to the activities, needs, and successes of the schools.
  15. Perform other such duties as may be authorized by the Board of Education.

QUALIFICATIONS:  

Education:  Master's  degree in education.    Doctorate preferred.
Experience:  Administrative and/or supervisory experience in the school level and at a system-wide level  preferred.    Must have evidence of success in previous administrative positions.
Certification:  Tennessee certification as a Director of Schools.
Salary:  Negotiable

Director of School Nutrition Program

QUALIFICATIONS:

  • Experience in food service management and the federal school lunch program.
  • Background in food and nutrition, food service management, and or dietetics.
  • Experience and expertise in business administration and accounting principles
  • Ability to use technology for day-to-day program operations, such as point-of-sale system, placing orders, comparing documents, submitting information to the state department, administrators, the board of education or other appropriate entities

Preferred:
Minimum of a Bachelor's Degree in Nutrition and Foods, Dietetics, Food Service Management or other related field and Food Service Supervision license.

ESSENTIAL FUNCTIONS:

  1. Collaborate with internal and external personnel (e.g. other administrators, auditors, public agencies, community members, etc.) for the purpose of implementing and/or maintaining services and programs;
  2. Direct all department operations, the maintenance of services and the implementation of new programs and/or processes for the purpose of providing services within established time frames and in compliance with related requirements;
  3. Recommend policies, procedures and/or actions for the purpose of providing direction for meeting the system's goals and objectives;
  4. Coordinate the school food services programs system-wide for the purpose of ensuring that it is administered in accordance with Federal laws, USDA regulations and School Board policies;
  5. Implement assigned activities and/or projects (e.g. storage of food and supplies, security of food and supplies, preparation and serving of food, serving lines, cleanup operation for kitchens, USDA regulations, etc.) for the purpose of complying with regulatory requirements and established guidelines;
  6. Inspect school lunch facilities and operations for the purpose of ensuring that standards of diet, cleanliness, health and safety are being maintained;
  7. Monitor school cafeterias for overall safety and sanitation for the purpose of ensuring that the school food services program throughout the system is administered in accordance with federal laws, USDA regulations and school board policies;
  8. Monitor  fund balances of assigned  programs and related financial  activity  in food services  for the purpose of ensuring that allocations are accurate, related revenues are generated, expenses are within budget limits and/or fiscal practices are followed;
  9. Facilitate meetings and workshops, etc. for the purpose of identifying issues, developing recommendations, supporting other staff, and serving as System representative;
  10. Prepare a variety of records and reports (e.g. cycle menus, government claims for reimbursement reports, production reports, monthly reports, budget input, memos, letters, procedures, manuals, etc.) for the purpose of documenting activities, providing written reference and/or conveying information;
  11. Manage a wide variety of programs for the purpose of ensuring district compliance with established guidelines;
  12. Monitor and manage all financial accounting, budget allocations, expenditures, fund balances and related financial activities for the purpose of ensuring that allocations are accurate, revenues are recorded, expenses are within budget limits and/or fiscal practices are followed;
  13. Participate in meetings, workshops and seminars (e.g. state training, food service equipment seminars, food vendor conferences, etc.) for the purpose of conveying and/or gathering information required to perform functions;
  14. Promote public interest in and understanding of the school food services program for the purpose of improving relations with students, principals, teachers, parents and others on resolving issues and/or concerns;
  15. Respond to inquiries of students, staff and the public for the purpose of providing information and/or direction regarding available food items and/or food service policies and practices;
  16. Perform personnel functions (e.g. interviewing, evaluating, supervising, substitute worker pool, etc.) for the purpose of maintaining adequate staffing, enhancing productivity of personnel and achieving objectives within budget;
  17. Supervise department functions including hiring/termination recommendations, planning/scheduling/ coordinating activities, training, advising, consulting, etc. for the purpose of ensuring that the department functions in a safe and efficient manner;
  18. Recommend new hires, promotions, termination and transfers for the purpose of maintaining staffing needs and productivity of the work force;
  19. Present information (e.g. budget overviews, accounting processes, distribution formulas, etc.) for the purpose of communicating information, gaining feedback and ensuring adherence to established internal controls;
  20. Research a variety of topics (e.g. new products, safety and health requirements, laws, regulations, etc.) for the purpose of recommending purchases, contracts and maintaining system wide services; and
  21. Perform other duties as deemed necessary by the Director of Schools.

PHYSICAL DEMANDS:

This job may require lifting of objects that exceed ten (10) pounds. Other physical demands that may be required are as follows:

  • Stooping and/or kneeling
  • Reaching
  • Talking
  • Hearing
  • Seeing

TEMPERAMENT (Personal Traits)

  1. Adaptability to performing a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure. Must complete tasks in a timely manner with attention to details and accuracy.
  2. Adaptability to accepting responsibility for the direction, control, or planning of an activity, understanding the importance of collaborating with all stakeholders - must be organized and efficient in work habits.
  3. Adaptability to dealing with people beyond giving and receiving instruction -must be able to train, motivate, lead, and supervise others. Must be able to work effectively and cooperatively with all stakeholders.
  4. Adaptability to making decisions after considering all related facts and evaluating managers as well as workers.
  5. Technologically literate in Microsoft Office and Office-like Products such as Word, Excel, PowerPoint, e-mail, scanners, and a computerized POS system;
  6. Knowledgeable and enthusiastic about child nutrition services - must be an advocate for children as related to nutrition and food service.
  7. Strong leadership abilities and communication skills.
  8. Ability to relate with the public well and maintain a professional manner.
  9. Excellent organizational skills.
  10. Demonstrate the ability to implement innovative ideas.
  11. Enthusiasm and a positive attitude.
  12. Ability to work effectively and collaboratively as part of an administrative team.

CAPACITY AND ABILITY REQUIREMENTS:

Specific capacities and abilities may be required of an individual in order to learn or adequately perform a task or job duty.

  1. Intelligence: The ability to understand instructions and underlying principles. Ability to reason and make judgments.
  2. Verbal: Ability to understand meanings of words and the ideas associated with them.
  3. Numerical: Ability to perform arithmetic operations quickly and accurately.
  4. Data Use and Perception: Ability to understand and interpret information presented in the form of graphs, charts, or tables.

EMPLOYEE HEALTH CODE:

Food Service Establishment Rules 1200-23-1-.02 (7) (a) and (b) states -No employee, while infected with a disease in a communicable form that can be transmitted by foods or who is a carrier of organisms that cause such a disease or while afflicted with a boil, an infected wound, or an acute respiratory infection, shall work in a food service establishment in any capacity in which there is a likelihood of such person's contaminating food or food-contact surfaces with pathogenic organisms or transmitting disease to other persons.

Employees must report to their manager when they are experiencing certain symptoms of illness or disease. When deemed necessary, and in accordance with the above rules, the School Nutrition Manager (after first notifying the School Nutrition Supervisor) can require an employee to submit a doctor's statement affirming that said employee is free of communicable disease or illness. The doctor's statement must be immediately forwarded to the School Nutrition Supervisor, and then be placed in the employee's health file. The employee will not be allowed to return to work until the appropriate doctor's statement is received.

REPORTS TO:  Director of Schools

SUPERVISES:  School Nutrition Managers, School Nutrition Assistant

WORK CONDITIONS:

  • Normal working office, school, school kitchen and cafeteria environments. Teacher index salary plus 40 days and a 12% supplement
  • Abnormal work hours or days may be required.
  • Qualifies for the PROFESSIONAL EXEMPTION from the requirements of the Fair Labor Standards Act (FLSA) with regard to overtime. The employee is not entitled to the overtime rate of pay (time and a halt) when the employee works over forty (40) hours in the defined work week.

GENERAL REQUIREMENTS:
The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be a complete list of responsibilities, duties and skills required of personnel so assigned.

Director of Special Education

Position Title:  Director of Special Education

JOB GOAL:  To develop and supervise a comprehensive, sound educational program for all students qualified for special educational services.

REPORTS TO:  Director of Schools

SUPERVISES:  School psychologist, special education secretary, preschool supervisor, contracted special education services, special education bus drivers and aides.

DUTIES:

  1. Formulates and administers a comprehensive, sound special education program.
  2. Recommends policies and programs essential to the needs of exceptional  children.   Assists in the adaptation of policies to include special education needs.
  3. Keeps informed and up-to-date on all legal requirements concerning special education.
  4. Provides leadership in establishing new programs and developing improved understanding of existing programs.
  5. Develops and initiates programs for continuous identification of exceptional children.
  6. Evaluates existing programs and recommends changes and additions  as needed.
  7. Establishes procedures for placement, evaluation, assignment, and reappraisal of  students  with  regard  to  the  special  education services program.
  8. Develops procedures for referral, securing medical reports, psychological examinations, and placement.
  9. Assumes responsibility for compiling, maintaining, and filing all reports, documents, and records.
  10. Supervises transportation services for  special  education  students who qualify.
  11. Develops budget recommendations and provides  expenditure  control on established budgets for special education.
  12. Interprets the objectives and programs of the special education services to the Board, administration, staff and public.
  13. Evaluates on an on-going basis the total special education program, curriculum, procedures, and individual students' needs and achievements.
  14. Assumes  responsibility  for  own  professional   growth  and development;  for keeping  current  with the literature, new research findings, and improved techniques; and for attending appropriate professional meetings and conventions.
  15. Co-ordinates the drug education program.
  16. Directs federal projects related to special education services.
  17. Performs other duties as assigned by the Director of Schools.

QUALIFICATIONS:

Education:  Minimum of a Master's degree.

Experience:  Minimum of five years' classroom or administrative experience.

Certification:  Special education certification required. Administration/supervision  preferred.

Salary:  Teachers' salary schedule plus 20 days plus 20% supplement.

Director of Student Services


The Director of Student Services reports to the Director of Schools.

Purpose Statement
The job of Director of Student Services is to "provide challenging and innovative experiences that support each child’s academic, social and emotional development, preparing them to live with integrity and a sustained passion for learning.” 

To oversee the District’s efforts regarding student attendance, guidance services, discipline management, enrollment and tuition, community outreach, and social/emotional health and wellbeing.

Essential Functions

  • Collaborates with the district staff, families, and the community for the purpose of implementing and/or maintaining services or programs.
  • Oversees registration and open enrollment processes for the purpose of ensuring compliance with the district goals, procedures, policies, and applicable regulations.
  • In collaboration with Principals and District leadership, supervises and evaluates TCS student services and programs. (Specifically, but not limited to, school counselors and other student support staff.) 
  • Enforces the attendance laws of the state including mailing of legal notices, signing of petitions or warrants, and attending all court cases.
  • Facilitates homebound instruction (teachers) for students who are unable to attend regular school.
  • Engages with families of non-enrolled, school-age children so as to facilitate their education.
  • Leads TCS staff to facilitate with state and local organizations to secure basic needs for students to overcome barriers to be successful in school.
  • Collaborates with TCS staff and local resources to locate truant children.
  • Prepares documentation and reports for the purpose of providing written support, conveying information, and complying with state and federal regulations.
  • Monitors the moving and transferring of students in and out of school zones and keeps a current file of names and addresses of all students enrolled.
  • Collaborates with the TCS Business Office in billing and collecting tuition payments for non-resident students.  
  • Works with each school to ensure that attendance reports are completed properly. 
  • Obtains monthly reports from each school to compile and submit to the Tennessee Department of Education.
  • Performs other duties as may be requested by the Director of Schools.

Qualifications

  • Education: Advanced degree
  • Experience: Minimum of five years of classroom experience
  • Certification:
    • Administrative License 
    • Tennessee Professional License for Teaching
    • Certification for Teacher Evaluation
  • Salary: 220 day contract plus 20% supplement

Skills, Knowledge, and Abilities

  • SKILLS are required to perform multiple, technical tasks with a need to periodically upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: analytical skills, applying assessment instruments, interpersonal skills, planning and managing projects, preparing and maintaining accurate records, quality customer service skills, using pertinent software applications, verbal and written communication skills, coaching skills to engage educators in conversations necessary to improve instruction and to meet specific needs of students, supervisory and management skills, diplomacy skills, presentation skills, collaborative skills, and strong organizational skills. 
  • KNOWLEDGE is required to perform advanced math; read technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific knowledge required to satisfactorily perform the functions of the job includes: age-appropriate activities/developmental stages, pertinent codes, policies, regulations and/or laws (special education, immigration, open enrollment, student rights, gifted and talented, health services, transportation, deaf and blind, FERPA), working knowledge of school system to include different levels - elementary, middle and high school, diverse disabilities and assistive technology, working knowledge of grants management.
  • ABILITY is required to schedule a number of activities, meetings, and/or events; often gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to work with others in a wide variety of circumstances; analyze data utilizing defined but different processes, and operate equipment using standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of varied types and/or purposes, and utilize job-related equipment. In working with others, independent problem solving is required to analyze issues and create action plans. Problem-solving with data requires analysis based on organizational objectives, and problem-solving with equipment is limited to moderate. 

Fine Arts Coordinator

Position Title:  Fine Arts Coordinator


Position Description:

  • The Fine Arts Coordinator will provide leadership and support to fine arts personnel in the planning, development and implementation of curriculum in all areas for grades K-12.
  • The coordinator will assist in the development and implementation of the fine arts curriculum, textbook adoption process, professional development opportunities, ensuring alignment with the state frameworks and national standards.
  • The coordinator will serve as an advocate and liaison and collaborate with employees, parents, administrators, support organizations and community stakeholders to promote, support and celebrate the accomplishments of the Fine Arts Program.
  • The coordinator will assess the quality and rigor of each Fine Arts program to maintain a high level of excellence and to allow Tullahoma City Schools to continue as a state leader in Fine Arts education.

Essential Duties:

  • Collaborate with teachers, principals, parents and community members for the purpose of promoting, supporting and celebrating the accomplishments of the Fine Arts teachers and programs in the district.
  • Coordinate district-wide Fine Arts activities through a Fine Arts calendar to allow for optimal use of rehearsal and performance space.
  • Collaborate with Fine Arts teachers across the system to build a shared network of resources and instructional strategies and plans.
  • Facilitate the review and selection of textbooks and related instructional materials and the implementation of curriculum revisions as directed by the State Department of Education and/or local mandate.
  • Conduct needs assessments for the purpose of ensuring district curriculum and professional development needs are met.
  • Coordinate opportunities for the Fine Arts area staff to meet as a group to share and plan together.
  • Support new and struggling Fine Arts teachers through consultation, classroom visits, coordination with administration and coordination with mentors.
  • Serve as an advisor for the area of Fine Arts when developing plans for new or remodeled Fine Arts facilities.
  • Supervise the vertical alignment of curriculum K-12 to ensure that students are prepared for each successive phase of their Fine Arts education.
  • Communicate events, accomplishments, awards and other recognitions to all stakeholders.
  • Communicate and coordinate with the local arts community.
  • Represent TCS at state level Fine Arts conferences, committee meetings etc.

General Maintenance Worker

Position Title:  General Maintenance Worker

Position Grade:  H - 3
Reports To:  Maintenance Supervisor
FLSA:  Non-exempt

POSITION SUMMARY:
To perform lawn care activities by mowing lawn and  trimming  trees,  lawn,  and  shrubs; maintain tractor equipment by performing routine check and minor repairs; assist  carpenter  when not engaged in lawn care; clean maintenance shop daily; deliver school supplies; and perform general maintenance activities as necessitated.

EDUCATION AND EXPERIENCE:

  • General knowledge equivalent to a high school education with ability to learn mechanical repairs and proper maintenance.
  • Six months to one year experience in general maintenance and grounds keeping activities preferred.

QUALIFICATIONS:

  • Perform duties under general supervision requiring the ability to receive instructions from supervisor and carry out job assignments.
  • Must be able to work cooperatively with supervisor, other maintenance employees, and school administrators.
  • Must have the following abilities:
    • To understand instructions and underlying  principles. To reason and make good judgments.
    • To understand meanings of words and ideas, and to use them effectively.
    • To perform arithmetic operations  quickly  and  accurately. To perceive pertinent detail in verbal or tabular material.
    • To coordinate eyes and hands or fingers rapidly and accurately in making precise movements with speed.
    • To move the hands easily and skillfully.
    • To comprehend forms in space and understand relationships of plane and solid objects.
    • To make visual comparisons and discriminations and see slight differences in shapes and shadings of figures and widths and lengths of lines.
    • To move the hands and feet coordinately with each other in accordance with visual stimuli.

ESSENTIAL FUNCTIONS:

  1. Performs lawn care activities by mowing grass, trimming grass around walks, parking lots, and shrubbery, and trimming trees and shrubbery.
  2. Maintains tractor by performing routine checks  on  fluid levels, blades, and engine; makes minor repairs as necessary; informs supervisor if parts or major repair is necessary.
  3. Assists other maintenance services when lawn care is completed.
  4. Cleans maintenance shop by sweeping floors, returning tools to proper storage places, emptying trash containers, and keeping grounds free from litter.
  5. Delivers supplies from administration or maintenance building to appropriate schools; carries supplies into buildings.

OTHER RESPONSIBILITIES:

  1. Performs general maintenance activities when assigned or required by emergency circumstances.
  2. Assumes other tasks or responsibilities as assigned by supervisor or superintendent.

PHYSICAL DEMANDS:

PHYSICAL DEMANDS;

This position requires lifting of objects weighing in excess of 50 pounds with frequent  lifting and/or carrying of objects weighing up to 25 pounds. Other physical demands that may be required are:

  1. Lifting, carrying., pushing, and/or pulling.
  2. Climbing and/or balancing.
  3. Stooping, kneeling, crouching, and/or crawling.
  4. Reaching, handling, and/or feeling.
  5. Talking and/or hearing.
  6. Seeing.

THE ABOVE JOB DESCRIPTION IS NOT TO BE CONSTRUED AS A COMPLETE LISTING OF THE ASSIGNMENTS THAT MAY BE GIVEN TO ANY EMPLOYEE, NOR ARE SUCH ASSIGNMENTS RESTRICTED TO THOSE PRECISELY LISTED IN THE DESCRIPTION.

Maintenance Supervisor

Position Title:  Maintenance Supervisor

Position Grade:  S - 8

Reports To:  Director of Business Affairs
FLSA:  Non-exempt

POSITION SUMMARY:
To supervise, schedule, and monitor the work activities of employees engaged in maintenance activities; monitor buildings for needed repairs and potential safety problems; maintain safety program for maintenance employees; purchase materials needed  for  maintenance  work; maintain  inventory  control  for  miscellaneous  supplies; review electric and water bills for excessive usage; and assist as needed on any air conditioning, heating, ventilating or cooling problem as well as electrical or plumbing problem.

EDUCATION AND EXPERIENCE:

  • High school diploma or equivalent with two years of trade school with courses in heating and cooling operations, plumbing  and electrical  work, and pipe fitting required.  Supervisory skills preferred.
  • Ten years of experience in related activities preferred. Journeyman status and electrician's license required.

QUALIFICATIONS:

  • Perform duties under general direction requiring the ability to be responsible for the maintenance department. Must be able to delegate, coordinate and monitor the work of employees.
  • Must be able to work cooperatively with supervisor, other maintenance employees, and principals.
  • Must have the following abilities:
  1. To understand instructions and underlying  principles.
  2. To reason and make good judgments.
  3. To understand meanings of words and ideas, and to use them effectively.
  4. To perform arithmetic operations quickly and accurately.
  5. To perceive pertinent detail in verbal or tabular material.
  6. To coordinate eyes and hands or fingers rapidly and accurately in making precise movements with speed. To move the hands easily and skillfully.
  7. To comprehend forms in space and understand relationships of plane and solid objects.
  8. To make visual comparisons and discriminations and see slight differences in shapes and shadings of figures and widths and lengths of lines.
  9. To move the hands and feet coordinately with each other in accordance with visual stimuli.

ESSENTIAL FUNCTIONS:

  1. Supervises, schedules, and monitors the work activities of employees in maintenance activities, ensuring that job assignments are performed in a timely, efficient, and accurate manner.
  2. Makes work assignments and maintains the flow of work to employees to utilize available skills, knowledge, and experience to best advantage to attain most favorable work performance.
  3. Monitors buildings for repairs needed and potential safety problems by periodically inspecting roofs, ceilings, heating equipment, air conditioning equipment, cafeteria equipment, cafeteria equipment, and electrical and plumbing systems.
  4. Assists in the inspection and mechanical repair of tractors, vehicles, and buses.
  5. Maintains records of vehicle servicing including record of servicing, parts replaced or repaired, types of models of vehicles and parts, and fuel usage.
  6. Maintains safety programs for maintenance employees by monitoring work methods, posting safety bulletins, making necessary changes in equipment handling or usage, and presenting safety seminars and meetings; reviews kitchen and food service workers to maintain safety in the food service department.
  7. Assists director of business affairs in purchasing materials needed for maintenance work by estimating costs of materials, preparing bids for materials and equipment needed, reviewing bids with director of business affairs, receiving bids  and deciding on bids with director.
  8. Purchases and maintains inventory control for miscellaneous supplies such as light bulbs, paper towels, toilet paper,  and other items by estimating amounts needed, requesting items to be ordered, and keeping records of receipts  and disbursement of supplies; periodically does a manual count of inventory.
  9. Reviews electric bills and water bills for excessive usage;if excessive usage is demonstrated, checks equipment and line for operation problems.
  10. Assists as needed on any air conditionlng, heating, ventilating, or cooling problem by diagnosing problem and repairing or replacing parts.
  11. Assists as needed on any plumbing or electrical repair or installation.
  12. Performs all pipe fitting activities with assistance as requested.
  13. Keeps maintenance building clean, attractive, and safe for personnel.

OTHER RESPONSIBILITIES:

  1. Performs other work related duties or responsibilities as assigned by the principal or Director of Schools.

PHYSICAL DEMANDS:

This position requires lifting of objects that may exceed 50 pounds with frequent lifting and/or carrying of objects weighing up to 25 pounds. Other physical demands that may be required are:

  1. Lifting, carrying., pushing, and/or pulling.
  2. Climbing and/or balancing.
  3. Stooping, kneeling, crouching, and/or crawling.
  4. Reaching, handling, and/or feeling.
  5. Talking and/or hearing.
  6. Seeing.

THE ABOVE JOB DESCRIPTION IS NOT TO BE CONSTRUED AS A COMPLETE LISTING OF THE ASSIGNMENTS THAT MAY BE GIVEN TO ANY EMPLOYEE, NOR ARE SUCH ASSIGNMENTS RESTRICTED TO THOSE PRECISELY LISTED IN THE DESCRIPTION.

Principal: Elementary School

TITLE:  ELEMENTARY  PRINCIPAL

JOB GOAL:  To  serve  as  the  administrative   head  and  the  instructional leader  of the elementary school.  To  administer  the school  program  under  the  direction  of  the Director  of  Schools  in  conformity   with the policies  of the Board  of Education,  the  rules  and regulations  of the State  Department  of  Education,  and  the laws  of the  State  of Tennessee.
REPORTS TO:  Director of  Schools
SUPERVISES:  Teachers, assistants, secretary, custodians.

DUTIES:

  1. To design, organize, and administer an educational program to meet the needs of each pupil.
  2. To develop a schedule or daily operation of classes including lunch schedules, equitable time for specialized teachers, assistants, and other schedules as may be necessary for the proper functioning of the total school program.
  3. To provide classroom supervision essential to the improvement of teacher performance and quality of instruction.
  4. To work with the Director of Schools and/or his designee in the development and implementation of curricular and instructional improvement programs.
  5. To work with the Director of Schools and/or his designee in the employment, transfer, or dismissal of professional staff members.
  6. To provide an on-going program of in-service and professional growth activities for the professional staff of the school.
  7. To evaluate teachers and staff as prescribed by policies of the Board of Education and provide specific recommendations concerning individual needs for improvement.
  8. To establish procedures, policies, and supervision in the development and maintenance of an orderly environment for learning and acceptable student behavior.
  9. To secure substitute teachers from the approved list in the absence of the regular teacher.
  10. To establish and administer school rules and regulations in conformity with local board policy to maintain a school environment conducive to good learning and the health and safety of pupils.
  11. To counsel with teachers, parents, and pupils on school matters.
  12. To promote professional attitudes among staff.
  13. To work with the Director of Schools, teachers, staff, and community in the formulation and evaluation of school policies.
  14. To communicate with the Director of Schools, other administrators, central office, and the school staff.
  15. To administer testing programs as given by the state or local school system.
  16. To implement and coordinate special education programs and chapter programs.
  17. To maintain standards as set by the Tennessee Department of Education.
  18. To submit reports as required by federal, state, and local agencies.
  19. To make textbooks, instructional supplies, and equipment available to teachers as provided within the school budget.
  20. To work with parents and community groups in establishing good relations between the school and the general public.
  21. To keep an accurate list of the days missed by each employee to be submitted to the Director of Schools for payroll and leave purposes.
  22. To provide an accurate accounting of pupil enrollment and attendance within the school.
  23. To accurately account for all funds handled within the school program and make a monthly report to the Board of Education.
  24. To supervise custodial work in the school buildings and upon the grounds.
  25. To request maintenance work as needed and maintain quality control over it.
  26. To maintain standards and procedures within the school buildings to conserve energy resources.
  27. To perform other functions as may be necessary for the efficient operation of the school and/or as assigned by the Director of Schools.

QUALIFICATIONS:

  • Education:  Master's degree in educational administration
  • Experience:  Three years successful teaching experience or three years successful teaching and administrative experience.
  • Certification:  Certification in elementary education and administration.

SALARY:
Teacher's index plus 20 days plus 20% supplement

Principal: Middle School

TITLE: MIDDLE SCHOOL PRINCIPAL

JOB GOAL:  To serve as the administrative head and the instructional leader of the middle school.  To administer the school program under the direction of the Director of Schools in conformity with the policies of the Board of Education, the rules and regulations of the State Department of Education, and the laws of the State of Tennessee.
REPORTS TO:  Director of Schools
SUPERVISES:  Teachers, assistants, secretary, custodians.

DUTIES:

  1. To provide a program of studies and class schedules for teachers and pupils.
  2. To develop a master schedule for daily operation of classes including lunch schedules, equitable time for specialized teachers, assistants, and other schedules as may be necessary for the proper functioning of the total school program.
  3. To provide classroom supervision essential to the improvement of teacher performance and quality of instruction.
  4. To work with the Director of Schools and/or his designee in the development and implementation of curricular and instructional improvement programs.
  5. To work with the Director of Schools and/or his designee in the employment, transfer, or dismissal of professional staff members.
  6. To provide an on-going program of in-service and professional growth activities for the professional staff of the school.
  7. To evaluate teachers and staff as prescribed by policies of the Board of Education and provide specific recommendations concerning individual needs for improvement.
  8. To establish procedures, policies, and supervision in the development and maintenance of an orderly environment for learning and acceptable student behavior.
  9. To secure substitute teachers from the approved list in the absence of the regular teacher.
  10. To establish and administer school rules and regulations in conformity with local board policy to maintain a school environment conducive to good learning and the health and safety of pupils.
  11. To counsel with teachers, parents, and pupils on school matters.
  12. To promote professional attitudes among staff.
  13. To work with the Director of Schools, teachers, staff, and community in the formulation and evaluation of school policies.
  14. To communicate with the Director of Schools, other administrators, central office, and the school staff.
  15. To administer testing programs as given by the state or local school system.
  16. To implement and coordinate special education programs and chapter programs.
  17. To maintain standards as set by the Tennessee Department of Education.
  18. To submit reports as required by federal, state, and local agencies.
  19. To make textbooks, instructional supplies, and equipment available to teachers as provided within the school budget.
  20. To work with parents and community groups in establishing good relations between the school and the general public.
  21. To schedule the use of school facilities with community groups.
  22. To keep an accurate list of the days missed by each employee to be submitted to the Director of Schools for payroll and leave purposes.
  23. To provide an accurate accounting of pupil enrollment and attendance within the school.
  24. To accurately account for all funds handled within the school program and make a monthly report to the Board of Education.
  25. To provide guidance and direct supervision to the assistant principals and athletic director.
  26. To evaluate, coordinate, and maintain control over all school sponsored activities and athletic events.
  27. To budget and provide for a school athletic program.
  28. To maintain standards of membership and participation requirements of TSSAA.
  29. To enter into contract with other schools for athletic competition.
  30. To supervise custodial work in the school buildings and upon the grounds.
  31. To request maintenance work as needed and maintain quality control over it.
  32. To maintain standards and procedures within the school buildings to conserve energy resources.
  33. To perform other functions as may be necessary for the efficient operation of the school and/or as assigned by the Director of Schools.

QUALIFICATIONS:

  • Education:  Master's degree in educational administration
  • Experience:  Three years successful teaching experience or three years successful teaching and administrative experience.
  • Certification:  Certification in elementary education and administration.

SALARY:
Teacher's index plus 20 days plus 23.3% supplement.

Principal: High School

TITLE:  HIGH SCHOOL PRINCIPAL

QUALIFICATIONS

  • Valid Tennessee Administrator’s license with appropriate endorsement; and
  • Administrative or supervisory experience and certification in accordance with state law and State Board Rules and Regulations, based on the minimum of a Master’s Degree.

JOB GOAL:  To supervise the management of the personnel and facilities of the school in compliance with the educational, financial, and other operational laws and procedures established by State of Tennessee Board of Education and Tullahoma City Board of Education.

DUTIES:

  • To supervise the operation and management of the personnel and facilities of the school;
  • To assume administrative responsibility and instructional leadership under the direction of the Director of Schools and in accordance with written policies of the board for the planning, management, operation and evaluation of the educational program of the school to which he or she has been assigned;
  • To submit recommendations to the Director of Schools regarding the appointment and dismissal of all personnel assigned to the school, and
  • make decisions regarding the specific duties of all personnel assigned to the school under the principal’s care; provided, that the duties of teachers shall be within their area of licensure and consistent with applicable policies and rules;
  • To administer and implement the school behavior and discipline code and require guest passes for all persons other than enrolled students and employees of the schools;
  • To perform other duties as may be assigned by the Director of Schools;
  • To observe all other rules and regulations relative to the operation of public schools established by law and as contained in the rules and regulations established by the state board of education

PERFORMANCE RESPONSIBILITIES

  • Instructional Leadership
    • Facilitate the development of programs and monitor the implementation of curriculum that meets the needs of all students.
    • Analyze and utilize all summative, formative, and common summative data for the improvement of curriculum for instruction and student achievement.
    • Maintain a school-wide climate and organization for learning (high expectations, cooperation, support, positive attitudes, etc.).
    • Facilitate the development of curriculum/instructional programs based on research findings and needs assessment results.
    • Identify and communicate effective teaching strategies, classroom management strategies, and strategies for altering inappropriate pupil behaviors.
    • Incorporate the effective use of technology into the management and instructional processes.
    • Provide on-going technical assistance to teachers and staff.
    • Work with special education teachers in the implementation of IEPs for the identified students in order to appropriately modify instruction, services and expectations.
    • Work with the staff to provide appropriate RTIs for identified students with special needs.
  • Program Planning
    • Identify and communicate instructional planning strategies.
    • Determine priorities based on assessed needs, financial capabilities, expertise, time-lines, and resources.
    • Develop and implement the School Improvement Plan encompassing goals, objectives, activities, time- lines, and resources.
    • Develop a school plan for professional development.
    • Supervise the re-evaluation and the adjustment of curriculum/instructional programs as needed.
    • Supervise the guidance program to enhance student education and development.
    • Utilize staff in curriculum and instructional improvement.
    • Organize for maximum time for academic achievement.
    • Plan, organize, and direct implementation of all school activities.
    • Develop schedules for classroom observations, conferences and follow-up activities.
    • Coordinate the athletic program when applicable; maintain the program in conjunction with all TSSAA rules and regulations
  • School Management
    • Utilize effective interview and selection process before recommending the candidate which best fits the opening.
    • Assign personnel to positions, which ensure optimum performance and equitable distribution of assignments.
    • Evaluate the performance of personnel to ultimately enhance student achievement.
    • Plan and conduct staff development activities to improve competencies of school personnel.
    • Utilize strategies which lead to a higher level of motivation.
    • Organize and supervise support service personnel for optimum performance.
    • Facilitate positive attitudes of faculty and staff.
    • Conduct classified and certified staff meetings to keep members informed of the policy changes, new programs, and related concerns.
    • Recognize and reward, when possible, faculty, staff, and students for quality work.
    • Establish a guide for proper student conduct and maintaining student discipline according to established board policies.
    • Provide due process procedures required for the appropriate management of school employees and students.
    • Prepare and supervise the preparation of reports, records, lists, and all other paperwork required or appropriate to the school’s administration, attendance, and reporting student progress.
    • Plan and supervise fire drills, earthquake drills, lockdown drills and emergency preparedness programs.
    • Coordinate planning and work of the administrative staff.
    • Delegate responsibility for certain tasks to administrative staff, counselors, and others when appropriate.
    • Coordinate curriculum development activities of the school in cooperation with the Director of Curriculum and Instruction.
  • Community Relations
    • Involve parents in the activities of the school.
    • Assess community expectations and perceptions of school performance.
    • Communicate with citizenry by a variety of means (i.e., media, newsletters, and meetings).
    • Utilize community resources to support programs and services including parent volunteers.
    • Conduct regular advisory committee meetings.
    • Accommodate appropriate request to use school facilities.
    • Establish and maintain favorable relationships with local community groups and individuals to foster understanding and solicit support for overall school objectives and programs.
    • Work with other schools and organizations in a professional manner.
  • Business Management
    • Maintain fiscal accountability system.
    • Develop and monitor financial plan (budget) based on programs/service priorities and financial capabilities.
    • Organize and involve teaching staff in monitoring and developing a financial plan for instructional needs.
    • Work closely with the Facility Manager and/or Supervisor of Maintenance; inspecting the building and grounds, seeking assistance when needed.
    • Utilize a system for purchasing and inventory control (i.e. textbooks.)
    • Manage financial resources in a most cost-effective manner.
    • Apply local and state school board regulations and identified best practices to business management decisions.
  • Interpersonal Relationships
    • Demonstrate effective written communication skills with all publics.
    • Demonstrate effective oral communication skills with all publics.
    • Manage change and new programs by utilizing effective change and pacing strategies.
    • Solve problems utilizing a variety of techniques.
    • Make decisions from a base of relative information.
    • Utilize a process for involving personnel in decision-making activities, including faculty meetings, grade or department meetings, etc.
    • Facilitate discussions and decision making sessions efficiently and productivity.
    • Plan and facilitate meetings for optimum use of time and resources.
    • Manage conflict situations in an effective manner.
    • Listen carefully to all stakeholders.
    • Keep the Director of Schools informed of the school activities and problems.
  • Professional Development
    • Attend workshops, institutes, courses, and conferences relevant to continuing professional development, and management of the school programs.
    • Demonstrate knowledge of current professional literature and materials including the effective school research.
    • Demonstrate effective time management practices.
    • React to stress situations in a reasonably calm and positive manner.
    • Meet timelines and deadlines as requested.
    • Conduct self and the management of the administrative office in an organized and business-like manner.
    • Exhibit dependability in carrying out assigned responsibilities.
    • Accept constructive criticism.
    • Exhibit assertiveness as appropriate in dealing with administrative responsibilities.
    • Participate in the system’s administrative meetings in a positive, helpful and resourceful way.
    • Perform professional responsibilities and duties as outlined in the job description including regular attendance and punctuality.
    • Assume responsibility for school-related activities that extend beyond the school day.
    • Work with Central Office staff and other support personnel on school programs and goals related to instruction, transportation, professional staff development, and special services.
    • Perform other duties consistent with the position assigned as may be requested by the Director of Schools.
    • Adheres to the Tennessee Codes of Ethics.

PHYSICAL DEMANDS
This job may require lifting of objects that exceed 50 pounds, with frequent lifting and/or carrying of objects weighing up to 25 pounds. Other physical demands that may be required are as follows:

  • Pushing and/or pulling
  • Stooping and/or kneeling
  • Reaching
  • Talking
  • Hearing
  • Seeing

TEMPERAMENT

  • Adaptability to performing a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure.
  • Adaptability to accepting responsibility for the direction, control, or planning of an activity.
  • Adaptability to dealing with people beyond giving and receiving instruction.
  • Adaptability to making generalizations, evaluations, or decisions based on sensory or judgmental criteria.

CAPACITY AND ABILITY REQUIREMENTS
Specific capacities and abilities may be required of an individual in order to learn or perform adequately a task or job duty.

  • Intelligence: The ability to understand instructions and underlying principles. Ability to reason and make judgments.
  • Verbal: Ability to understand meanings of words and the ideas associated with them.
  • Numerical: Ability to perform arithmetic operations quickly and accurately.
  • Manual dexterity: Ability to move the hands and fingers easily.

REPORTS TO:  Director of Schools

WORK CONDITIONS

  • Has an annual contract.
  • School setting is a normal working environment for a school administrator in a public school.
  • Teacher index plus 61 Days and 27.5%.
  • Qualifies for the PROFESSIONAL EXEMPTION from the requirements of the Fair Labor Standards Act in regards to overtime.

GENERAL REQUIREMENTS
The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be a complete list of responsibilities, duties and skills required of personnel so assigned.

School Nutrition Staff

Position Title:  School Nutrition Staff

Position Grade:  N - 1
Reports To:  School Nutrition Manager
FLSA:  Non-exempt

POSITION SUMMARY:
To prepare and cook attractive and  nutritious  food  for  school  meals;  maintain  kitchen cleanliness at all times; serve food to students and adults; maintain food on steam tables, dessert table and salad bar; operate dishwasher; clean kitchen area and materials used thoroughly after each served meal; assist in storing food in pantry and freezer; and record commodities used each day in preparing meals.

EDUCATION AND EXPERIENCE:

  • Must be able to read and write, to use simple arithmetic and to interpret and adjust recipes.
  • Three to six months of experience in school nutrition activities preferred.

QUALIFICATIONS:

  • Must be able to perform duties under general supervision requiring some initiative in the carrying out of assignments. Must be able to work cooperatively with the principal and cafeteria manager.
  • Must be able to perform repetitive tasks according to basic established procedures.
  • Must have the following abilities:
    • To understand instructions and underlying  principles.
    • To reason and make good judgments.
    • To understand meanings of words and ideas, and to use them effectively.
    • To perform arithmetic operations quickly and accurately. To perceive pertinent detail in verbal or tabular material.
    • To coordinate eyes and hands or fingers rapidly and accurately in making precise movements with speed.
    • To move the hands easily and skillfully.
    • To move the hands and feet coordinately with each other in accordance with visual stimuli.

The school nutrition staff will be required to correctly use common commercial kitchen equipment in the school sites including, but not limited to, food slicers, choppers, ovens, mixers, a variety of steam equipment, fryers, dishwashers, standard height work tables and sinks, serving counters, and a variety of hand tools including knives, kitchen scales, measuring devices, and other labor saving tools; specified staff may be required to use available cash registers and/or counting machines. The physical environment includes potentially slick, hard floors, and temperatures ranging from 65 to 100 degrees with frequent exposure to -0 degree temperatures. The employee may be required to be on their feet throughout the work shift.

ESSENTIAL FUNCTIONS:

  1. Follows Board policies, School Nutrition department rules, lines of authority, state and federal statutes, laws and requirements for providing food service to children in public schools.
  2. Prepares and serves all types of food in accordance with acceptable standards and requirements.
  3. Assists in serving food to students and adults in a pleasant manner.
  4. Assists in the daily clean-up of the kitchen and service area.
  5. Performs major cleaning of refrigerators, exhaust hoods, ovens, freezers, coolers, bathrooms, and storerooms at regularly scheduled intervals as designated by the manager. This would include the use of ladders and the approved sanitizing materials and equipment.
  6. Assumes responsibility for proper storage of new and leftover foods; lifts or transfers cases or bags of food in common commercial sizes in the kitchen and pantry areas.
  7. Uses tools, equipment and facilities appropriately and responsibly cares for them.
  8. Exercises sound judgment in evaluating situations related to the specific work tasks and work area.
  9. Follows the work schedule prepared by the manager and follows approved recipes correctly.
  10. Cooperates in a harmonious manner with other staff and employees to perform the required tasks in the food service area.
  11. Records commodity usage daily by listing amounts of food used for meal preparation.

OTHER RESPONSIBILITIES:

  1. May be responsible for collecting money during serving time, and reconciling cash with the cash register tapes.
  2. Performs other work related duties or responsibilities  as assigned by the cafeteria manager or school nutrition supervisor.
  3. Practices acceptable and sanitary personal hygiene habits.

PHYSICAL DEMANDS:

This position requires lifting of objects that may exceed 50 pounds with frequent lifting and/or carrying of objects weighing up to 30 pounds. Other physical demands that may be required are:

  1. Lifting, carrying., pushing, and/or  pulling.
  2. Climbing and/or balancing.
  3. Stooping, kneeling, crouching, and/or crawling.
  4. Reaching, handling, and/or feeling.
  5. Talking and/or hearing.
  6. Seeing.

THE ABOVE JOB DESCRIPTION IS NOT TO BE CONSTRUED AS A COMPLETE LISTING OF THE ASSIGNMENTS THAT MAY BE GIVEN TO ANY EMPLOYEE, NOR ARE SUCH ASSIGNMENTS RESTRICTED TO THOSE PRECISELY LISTED IN THE DESCRIPTION.

School Nutrition Worker

Position Title:  School Nutrition Worker

Position Grade:  N - 2
Reports To:  School Nutrition Manager
FLSA:  Non-exempt

POSITION SUMMARY:
To prepare and cook attractive and  nutritious  food  for  school  meals;  maintain  kitchen cleanliness at all times; serve food to students and adults; maintain food on steam tables, dessert table and salad bar; operate dishwasher; clean kitchen area and materials used thoroughly after each served meal; assist in storing food in pantry and freezer; and record commodities used each day in preparing meals. Assist in training new school nutrition employees in food preparation techniques. Employees in this category work a minimum of thirty·hours per week.

EDUCATION AND EXPERIENCE:

  • Must be able to read and write, to use simple arithmetic and to interpret and adjust recipes.
  • One to two years of experience in school nutrition activities preferred.

QUALIFICATIONS:

  • Must be able to perform duties under general supervision requiring some initiative in the carrying out of assignments. Must be able to work cooperatively with the principal and cafeteria manager.
  • Must be able to perform repetitive tasks according to basic established procedures.
  • Must have the following abilities:
    • To understand instructions and underlying  principles. To reason and make good judgments.
    • To understand meanings of words and ideas, and to use them effectively.
    • To perform arithmetic operations quickly and accurately. To perceive pertinent detail in verbal or tabular material.
    • To coordinate eyes and hands or fingers rapidly and accurately in making precise movements with speed.
    • To move the hands easily and skillfully.
    • To move the hands and feet coordinately with each other in accordance with visual stimuli.

The school nutrition staff will be required to  correctly  use  common  commercial  kitchen equipment in the school sites including, but  not  limited  to,  food  slicers,  choppers,  ovens, mixers, a variety of steam equipment, fryers, dishwashers,  standard  height  work  tables  and sinks, serving counters, and a variety of hand tools including knives, kitchen scales, measuring devices, and other labor saving tools; specified staff may be required to use available  cash registers and/or counting machines. The physical environment includes potentially  slick, hard floors, and temperatures ranging from 65 to 100 degrees with frequent exposure to -0 degree temperatures. The employee may be required to be on their feet throughout the work shift.

ESSENTIAL FUNCTIONS:

  1. Follows Board policies, School Nutrition  department  rules, lines of authority, state and federal statutes, laws and requirements for providing food service to children in public schools.
  2. Prepares and serves all types of food in accordance with acceptable standards and requirements.
  3. Assists in serving food to students and adults in a pleasant manner.
  4. Assists in the daily clean-up of the kitchen and service area.
  5. Performs major cleaning of refrigerators, exhaust hoods, ovens, freezers, coolers, bathrooms, and storerooms at regularly scheduled intervals as designated by the manager. This would include the use of ladders and the approved sanitizing materials and equipment.
  6. Assumes responsibility for proper storage of new and leftover foods; lifts or transfers cases or bags of food in common commercial sizes in the kitchen and pantry areas.
  7. Uses tools, equipment and facilities appropriately and responsibly cares for them.
  8. Exercises sound judgment in evaluating situations related to the specific work tasks and work area.
  9. Follows the work schedule prepared by the manager and follows approved recipes correctly.
  10. Cooperates in a harmonious manner with other staff and employees to perform the required tasks in the food service area.
  11. Records commodity usage daily by listing amounts of food used for meal preparation.

OTHER RESPONSIBILITIES:

  1. May be responsible for collecting money during serving time, and reconciling cash with the cash register tapes.
  2. Performs other work  related  duties  or  responsibilities  as assigned by the cafeteria manager or school nutrition supervisor.
  3. Practices acceptable and sanitary personal hygiene habits.

PHYSICAL DEMANDS:

This position requires lifting of objects that may exceed 50 pounds with frequent lifting and/or carrying of objects weighing up to 30 pounds. Other physical demands that may be required are:

  1. Lifting, carrying., pushing, and/or pulling.
  2. Climbing and/or balancing.
  3. Stooping, kneeling, crouching, and/or crawling.
  4. Reaching, handling, and/or feeling.
  5. Talking and/or hearing.
  6. Seeing.

THE ABOVE JOB DESCRIPTION IS NOT TO BE CONSTRUED AS A COMPLETE LISTING OF THE ASSIGNMENTS THAT MAY BE GIVEN TO ANY EMPLOYEE, NOR ARE SUCH ASSIGNMENTS RESTRICTED TO THOSE PRECISELY LISTED IN THE DESCRIPTION.

School Secretary: K - 8

Position Title:  School Secretary:  K - 8

Position Grade:  S - 5
Reports To:  Principal

FLSA:  Non-exempt

POSITION SUMMARY:
To perform secretarial duties for assigned personnel; act as school receptionist; Perform bookkeeping activities for school; assist in the purchase of textbooks, office supplies, first aid supplies, and athletic equipment; coordinate annual events such as the purchase of student insurance, school photos, or annuals; type, duplicate,  and  distribute  correspondence;  receive and distribute incoming mail; maintain records of students eligible for free or reduced meal programs; register new students; organize, maintain, and assume custodial responsibilities for  files, correspondence, forms, records,  and  reports;  administer  first  aid  to  ill  or  injured students, and phone parent if necessary; monitors and records leave forms for  staff  absences; and may perform attendance record activities.

EDUCATION AND EXPERIENCE:

  • High school diploma or equivalent with post-secondary courses in office practices, bookkeeping, computer operations, and office machines preferred. Must be able to type and operate personal computer.
  • Two to three years secretarial experience preferred.

QUALIFICATIONS:

  • Perform duties under general supervision requiring the ability to utilize initiative  and  good judgment in the scheduling of work, ensuring the accuracy of work, and in assisting students or teachers with problems.
  • Must have an ability to deal with a variety of persons and situations requiring a high degree of courtesy and tact. Considerable attention to detail and accuracy is required.  Must be able  to handle volume of work and meet deadlines. Must be sensitive to students' needs. Must be able to cooperate with teachers, students and administration.
  • Must be able to maintain confidentiality of information associated with position.
  • Must have the following abilities:
    • To understand instructions and underlying principles.
    • To reason and make good judgments.
    • To understand meanings of words and ideas.
    • To perform arithmetic operations quickly  and  accurately.
    • To perceive pertinent detail in verbal or tabular material
    • To coordinate eyes and hands or fingers rapidly and accurately in making precise movements with speed.
    • To move the fingers and manipulate small objects with the fingers rapidly and accurately.
    • To move the hands easily and skillfully.
    • To perceive or recognize  similarities  or  differences  in colors, or in shades or other values of the same color.

ESSENTIAL FUNCTIONS:

  1. Performs secretarial duties for assigned personnel where responsibilities of trust and accuracy are important and knowledge of the school and school system is essential.
  2. Acts as receptionist for school; provides requested information if possible, or refers individual to appropriate school personnel
  3. Types, duplicates, and distributes miscellaneous correspondence as requested by principal.
  4. Assists in the purchasing  of  textbooks,  instructional materials, office supplies, first aid supplies, and athletic equipment by typing purchase order, receiving appropriate approval for order, mailing order,  receiving  materials, stamping books, and distributing materials; follow -ups with vendor.
  5. Performs bookkeeping activities for school by receipting all monies received; preparing bank deposits; maintaining a journal of revenues and disbursements; writing checks for school; and preparing monthly balance sheet, cash balance, year-to-date income, and disbursements for Board meeting.
  6. Coordinates annual events such as the purchase of student insurance, school photos, and annuals by  supplying  teachers or students with the necessary forms, receiving money  for order, maintaining records of orders and money received, and distributing items upon receipt.
  7. Receives and distributes incoming mail.
  8. Develops lists and maintains records of students who qualify for free or reduced meals; notifies  parents,  cafeteria manager, director of food service, and director of instruction of eligible students.
  9. Maintains time sheets for custodial employees by keeping a record of actual hours worked and forwarding to payroll clerk twice a month.
  10. Processes bus requests from teachers, types request, submits request to Director of Schools, and receives confirmation of request.
  11. Registers new students; requests records from previous school; verifies documents received; maintains student file; follows up on deficiencies in records.
  12. Withdraws students from school upon request of parents; duplicates and forwards record to requesting  schools; maintains list of withdrawing students, requests received and records sent.
  13. Organizes, maintains, and assumes custodial responsibilities for files of correspondence, forms, student records, and reports.
  14. Administers first aid to ill or injured children; oversees students in sick room; and phones parents to pick up students if illness or injury warrants.
  15. Monitors the taking of medicine by students that have brought medicine to school with written parental permission and instructions to the school for the administering of medicine.
  16. Monitors and records leave forms for staff absences; records substitute cards and forwards to central office.
  17. Oversees students sent to office by teachers.

OTHER RESPONSIBILITIES:

  1. Serves as back-up to educational assistant for attendance in maintaining daily attendance records.
  2. Assumes other special activities and/or responsibilities as assigned by the principal or Director of Schools.

PHYSICAL DEMANDS:

This position requires lifting of objects that may exceed 20 pounds with frequent lifting and/or carrying of objects that weigh 10 pounds or more. Other physical demands that may be required are:

  1. Lifting, carrying, pushing, and/or pulling.
  2. Climbing and/or balancing.
  3. Stooping, kneeling, crouching, and/or crawling.
  4. Reaching, handling, and/or feeling.
  5. Talking and/or hearing.
  6. Seeing.

THE ABOVE JOB DESCRIPTION IS NOT TO BE CONSTRUED AS A COMPLETE LISTING OF THE ASSIGNMENTS THAT MAY BE GIVEN TO ANY EMPLOYEE, NOR ARE SUCH ASSIGNMENTS RESTRICTED TO THOSE PRECISELY LISTED IN THE DESCRIPTION.

School Secretary: THS

Position Title:  School Secretary:  THS

Position Grade:  S - 5
Reports To:  Principal
FLSA:  Non-exempt

POSITION SUMMARY:
To perform secretarial duties for principal and assistant principals; act as  school  receptionist;  type, duplicate, and distribute miscellaneous correspondence; assist in the  purchasing  of textbooks and materials; receive and distribute incoming mail;  administer  first  aid  to  students and phone parents if injury or illness is severe; maintain time  sheets  for  custodians  and substitute teachers; serve as back-up for attendance secretary; may  assist  students  with problems when appropriate.

EDUCATION AND EXPERIENCE:

  • High school diploma or equivalent with post-secondary courses in office practices, bookkeeping, computer operations, and office machines preferred. Must be able to type and operate personal computer.
  • Two to three years secretarial experience preferred.

QUALIFICATIONS:

  • Perform duties under general supervision requiring the ability to utilize initiative  and  good judgment in the scheduling of work, ensuring the accuracy of work, and in assisting students or teachers with problems.
  • Must have an ability to deal with a variety of persons and situations requiring a high degree of courtesy and tact. Considerable attention to detail and accuracy  is required.  Must be able  to handle volume of work and meet deadlines. Must be sensitive to students' needs. Must be able to cooperate with teachers, students and administration.
  • Must be able to maintain confidentiality of information associated with position.
  • Must have the following abilities:

  • To understand instructions and underlying principles.
  • To reason and make good judgments.
  • To understand meanings of words and ideas.
  • To perform arithmetic operations quickly and accurately. To perceive pertinent detail in verbal or tabular material
  • To coordinate eyes and hands or fingers rapidly and accurately in making precise movements with speed.
  • To move the fingers and manipulate small objects with the fingers rapidly and accurately.
  • To move the hands easily and skillfully.
  • To perceive or recognize similarities or differences in colors, or in shades or other values of the same color.

ESSENTIAL FUNCTIONS:

  1. Performs secretarial duties for school principal and assistant principals where responsibilities of trust and accuracy are important and knowledge of the school and school system is essential.
  2. Acts as receptionist for school; provides requested information if possible, or refers individual to appropriate school personnel.
  3. Types, duplicates, and distributes miscellaneous correspondence as requested by administration.
  4. Assists in the purchasing of textbooks and non-vocational materials by typing purchase order, receiving appropriate approval for order, mailing order, receiving materials, stamping books, and distributing materials; follow -ups with vendor.
  5. Performs bookkeeping activities of reconciling bank statement monthly and writing checks.
  6. Receives and distributes incoming mail.
  7. Assists teachers as needed by typing, duplicating and assembling materials.
  8. Administers first aid to ill or injured students; phones parents to pick up students if injury or illness is severe.
  9. Maintains time sheets for custodial employees by keeping a daily record of actual hours worked and forwards the time sheets to the payroll clerk twice a month.
  10. Prepares accident reports by typing appropriate  copies  of report from witnesses' statements; disburses copies of  report  as necessary maintaining a file copy; telephones parents to inform of accident.
  11. Completes necessary forms to set up a new substitute teacher for payroll purposes;  maintains  a  daily  record  of  actual hours worked and submits report to payroll clerk.
  12. Completes check-off list at year's end to be sure teachers have turned in keys and to verify inventory of books, materials, and equipment.
  13. Assists students with problems or referral to counselors as appropriate.

OTHER RESPONSIBILITIES:

  1. Serves as back-up to attendance secretary in maintaining daily attendance records.
  2. Assumes other special activities and/or responsibilities as assigned by the principal or Director of Schools.

PHYSICAL DEMANDS:

This position requires lifting of objects that may exceed 20 pounds with frequent lifting and/or carrying of objects that weigh 10 pounds or more. Other physical demands that may be required  are:

  1. Lifting, carrying, pushing, and/or pulling.
  2. Climbing and/or balancing.
  3. Stooping, kneeling, crouching, and/or crawling.
  4. Reaching, handling, and/or feeling.
  5. Talking and/or hearing.
  6. Seeing.

THE ABOVE JOB DESCRIPTION IS NOT TO BE CONSTRUED AS A COMPLETE LISTING OF THE ASSIGNMENTS THAT MAY BE GIVEN TO ANY EMPLOYEE, NOR ARE SUCH ASSIGNMENTS RESTRICTED TO THOSE PRECISELY LISTED IN THE DESCRIPTION.

Teacher

Position Title:  Teacher

JOB GOAL:

To  perform  teaching  activities   which   result   in appropriate student achievement  and  good  self  esteem. To contribute to the successful  operation  of  the  total school  and system program.      To appropriately represent the system and profession to parents and the community.

This position includes  all  school  level  positions  for which a teaching license is required except specialized positions for which a  separate  job  description  is prepared such as  principal,  assistant  principal, counselor, librarian, and central office.

REPORTS TO:  Principal

PHYSICAL DEMANDS:

Must be able to see, hear, and move quickly enough to  provide  for  the safety  and  instructional  needs  of the children.  Must be able to articulate clearly.  Must be physically active and interactive throughout the school day.   Must be able to stand for extended periods of time, stoop, bend,  do light  lifting,  push, pull, step,  and have  good  finger dexterity.   Must have emotional coping skills appropriate for  the  management  of  student behavior.  Environmental odors and substances commonly associated with children and educational institutions must be tolerated.

DUTIES:

  1. To follow the locally adopted curriculum guides for the area(s) taught.
  2. To accommodate for varied learning styles and developmental levels within the classroom.
  3. To manage behavior in ways that maximize learning and build good self esteem.
  4. To plan, prepare, teach, assess, adjust, re-teach, re-assess for a result of appropriate documented student achievement.
  5. To participate in school and system sponsored activities.
  6. To consult with parents, colleagues, and other appropriate individuals or agencies concerned with student achievement, behavior, and development.
  7. To faithfully serve on study, planning, and advisory committees as assigned.
  8. To maintain accurate and current student records including but not limited to ongoing  documentation  of  progress  and  cumulative records.
  9. To attend required meetings and accurately complete required reports in a timely manner.
  10. To stay abreast of current trends in the profession and maintain a flexible attitude toward the implementation of new ideas in the classroom.
  11. To comply with applicable local, state, and federal policies and procedures.
  12. To perform other duties as requested by the principal or Director of Schools.

QUALIFICATIONS:

EDUCATION:  Bachelor's Degree
CERTIFICATION:  
Valid professional Tennessee teacher's license with appropriate  certification.
EXPERIENCE:  Experience in the area assigned preferred.
TERM:  200 Days
SALARY:  Teacher's Index